Our commitment
Morais Leitão, Galvão Teles, Soares da Silva & Associados, SP, RL (“Morais Leitão”) is firmly committed to the privacy and rights of data subjects and acts in accordance with the provisions of the General Data Protection Regulation (“GDPR”) and other applicable legislation.
Privacy policy
We want you to be familiar with the way Morais Leitão processes your personal data and with your rights as data subject.
The aim of this Policy is to answer the following questions:
What data does Morais Leitão process, who does it concern and how is it collected?
Personal data is any information relating to an identified or identifiable natural person. An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.
Morais Leitão may process the following categories of personal data:
a) Identification data (e.g. name, date of birth, gender, address, contact details, citizen’s card data, passport data, tax number, nationality);
b) Data relating to education and work experience (e.g. education, qualifications, certifications, curriculum vitae, information from previous employer);
c) Professional data (e.g. title, position, job description, company, office address);
d) Professional activity data (e.g., business activities, information about cases and briefs, experience;
e) Invoicing and expenses data (e.g. fees, client-related travelling and communications expenses); and
f) Recorded image and sound data (e.g. photographic and video images).
Data subjects are the individuals to whom the data refers.
The personal data categories listed above may belong to different categories of data subjects, such as clients, employees of corporate clients, counterparties, applicants or alumni of Morais Leitão.
Morais Leitão collects personal data in various ways and at different times, including when you send us an e-mail or reply to an invitation, when you give us your visiting card, when you sign up for our information or events, when you apply for a position with us or when you engage our services.
In some cases, Morais Leitão may collect personal data indirectly from public sources. When Morais Leitão processes personal data that has been collected indirectly, it will provide all the information about the processing of that data to the relevant data subject at the earliest opportunity.
2. For what purposes and on what lawful basis does Morais Leitão process personal data?
Morais Leitão may process personal data for the following purposes and on the following lawful bases:
a) Provision of legal services, which may include:
The lawful basis is contractual performance and legitimate interest:
b) Communications and sending of information, including the dissemination of legal information (e.g. newsletters, briefings, legal alerts);
The lawful basis is legitimate interest:
c) Event management, which includes:
The lawful basis for this management are legitimate interest and consent (*):
d) Protection of persons and goods, which includes collecting CCTV images.
The lawful basis is legitimate interest, in order to ensure the protection of Morais Leitão’s premises and the persons on those premises.
e) Complying with statutory compliance obligations
The lawful basis is compliance with statutory obligation.
f) Invoicing and accounts management, which includes:
The lawful basis includes contractual performance; legitimate interest; and compliance with statutory obligation: manage efficiency, invoice the services provided correctly and in a timely fashion, and ensure compliance with the applicable statutory obligations.
g) Submitting cases to legal directories
The lawful basis is legitimate interest: Morais Leitão’s interest in fostering the firm’s culture and the excellence of its lawyers.
h) Judicial and non-judicial claims, which includes the collection and recovery of amounts owed by clients.
The lawful basis is legitimate interest: Morais Leitão has a legal interest in satisfying its debt-claims and defending its rights.
i) Recruitment and selection, which includes analysing applications and CVs, as well as the internal selection process for lawyers and staff according to the firm’s needs.
The lawful basis is pre-contractual audit at the request of the data subject and legitimate interest: Morais Leitão’s interest in analysing applications and having applicants undergo an internal selection process, in accordance with pre-defined criteria.
(*) The data subject’s prior consent will be requested in cases where sound or image recordings are made or if photographs are taken.
3. How long do we keep your personal data for?
Morais Leitão will only keep your data for the period of time necessary to achieve the purposes established in this Policy or during the period required by the applicable legislation or regulations.
The personal data storage periods, depending on each processing purpose, are as follows:
Processing purpose > Storage period
4. Who does Morais Leitão transfer your personal data to?
Morais Leitão does not transfer your personal data to third parties, except in cases where this proves to be necessary for the provision of the services you have engaged or for compliance with the obligations to which Morais Leitão is subject.
The transfer of data to third parties is carried out in accordance with the applicable data protection legislation and within the limits of the purposes and lawful bases established in this Policy.
Morais Leitão may share your personal data with the following entities:
In cases where the transfer of personal data to the above-mentioned entities involves an international transfer of personal data (i.e. outside of the European Union), Morais Leitão:
i) will carry out this transfer on the basis of a Commission adequacy decision, according to which the country or international organisation in question guarantees a level of personal data protection equivalent to that under European Union law; or
(ii) if there is no Commission adequacy decision, it will ensure that such transfers are made in stringent compliance with the law and that appropriate guarantees are implemented to ensure the protection of your personal data.
The existing adequacy decisions are available at www.eur-lex.europa.eu.
5. Is your personal data safe?
Morais Leitão has a very strict security policy, from a technical and organisation viewpoint, in order to protect your personal data from unauthorised destruction, loss, alteration, disclosure or access and against any other form of unlawful or abusive treatment.
The technical and organisational security measures created and implemented by Morais Leitão are also required of Morais Leitão’s service providers that may process personal data on their own behalf.
If you have any questions about this matter, or if you would like more details about our data security, or if you know of any inappropriate situation, please contact us through either of the channels in point 9 below.
6. What rights do you have as data subject?
As data subject, you have the following rights:
For more information, visit www.cnpd.pt.
Please note that the exercise of the above-mentioned rights may be restricted by virtue of third-party rights and freedoms, statutory obligations or confidentiality obligations or the prevailing legitimate interests of Morais Leitão or a third party.
7. How can you exercise your rights?
You may exercise your right in either of the following ways:
There is no charge for exercising your rights.
8. How can you contact us?
If you have any questions or need more information about the processing of your personal data or your rights as data subject, please contact us at the addresses below:
9. How can you stay informed about the processing of your personal data?
The Privacy Policy may be updated from time to time and we recommend that you check it regularly for any changes.
You can obtain more information about personal data processing from the Cookie Policy available on the Terms and Conditions of our website.
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